Computer Maintenance Management System (CMMS) Software And Support

REQUEST FOR PROPOSALS: COMPUTER MAINTENANCE MANAGEMENT SYSTEM (CMMS) SOFTWARE AND SUPPORT GRANTS PASS, OR Proposals due: July 11, 2017 @ 4:00 pm The CITY of Grants Pass (The CITY), a population of approximately 40,000 people, is pleased to announce that it is interested in receiving proposals from interested and qualified parties for the supply of Computerized Maintenance Management System (CMMS) software, its implementation, and ongoing operational support. The provision of this software and its implementation shall coincide with the CITY’s major upgrade of its Wastewater Treatment facility, scheduled to go online in the fall of 2018. This will be the initial use of the system. Ultimately the system will be developed to be utilized as the CITY’s Enterprise Asset Management System (EAMS) encompassing the full waste water, potable water, storm-water utilities, and the roads and bridges, parks and gardens, and buildings and amenities. The CITY’s selection process will be based upon an evaluation of the submitted proposals by a selection committee. The evaluation will use considerations such as ability to provide for various business operational requirements, potential to add modules in the future, financial and operational status, references, track record for on-going maintenance and support, and overall costs. No single factor will determine the final decision to award. The CITY is not required to accept the lowest priced proposal. Should the CITY, in its sole discretion, determine that a secondary award is required, award will be to the second highest ranked Proposer. The CITY reserves the right to reject any or all proposals, to waive any minor informalities or irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of the CITY. There is no guarantee the CITY will ultimately enter into an agreement for these services. All final decisions will be made by the CITY Council. All questions/inquiries must be in writing made through Buchanan and Associates (B&A) to Barry@BuchananAndAssociates. com or PO Box 584, Salem OR 97302. Proposals are due July 11, 2017 at 4:00 P.M. local time. Proposals are to be filed electronically and concurrently to jcanady @grantspassoregon.gov and Barry@Bucha nanAndAssociates.com The bidding, and project calendar is as follows: Bid Start Date: June 8, 2017 Question End Date: June 29, 2017 Objection to RFP: June 30, 2017 Bid Closing Date: July 11, 2017, 4:00 PM Local Time Notification to Top 3: Mid-August 2017 Demos: September 2017 Final Selection: Mid-October 2017 Council Approval: November 2017 Notice To Proceed: December 2017 CMMS Installation: February 2018 Configuration/Implementation: April – July 2018 Project Closeout: September 2018 Potential PROPOSER(s) are required to register with The CITY by e-mail at: jcanady@grantspassoregon.gov The RFP may be downloaded from the CITY of Grants Pass Web Site at: http://www. grantspassoregon.gov/bids.aspx Published June 13, 2017. BT15902911

ad: 15902911

Publication: Construction

Section: Bids

Start Date: 06/13/2017

End Date: 06/13/2017

Owner: City of Grants Pass