Water Meter Reading Services

REQUEST FOR PROPOSALS: WATER METER READING SERVICES ALBANY, OR Proposals due: August 22, 2017 @ 2:00 pm The City of Albany (City), Oregon, is requesting proposals from Vendors with established experience in Water Meter Reading Services. The City of Albany serves approximately 17,750 water customers. The customer base is divided into five billing cycles, and each water meter needs to be read on a monthly basis. The customer base has been increasing at approximately 1 percent (1%) per year. Time is of the essence to enter into a contract with a qualified vendor before the City’s current contract expires. The City may reject any proposal not in compliance with all prescribed solicitation procedures, requirements, and applicable law, and may reject any or all proposals in whole or in part when the cancellation or rejection is in the best interest of the City, and at no cost to the City. Vendor will be responsible to accurately read each customer water meter monthly (approximately 30 days apart) and submit a report for each cycle based on the schedule in Section 1 of the Request for Proposals. The final results of the water meter readings for each cycle shall be submitted no later than 8:00 a.m. on the required due date. If the due date falls on a weekend or holiday, the final results of the water meter readings shall be submitted no later than 8:00 a.m. on the next business day. Readings will be submitted electronically in a format that is suitable to the City and compatible with Springbrook utility billing software. Contract documents are available for review in the Public Works Engineering Department, City Hall, 333 Broadalbin Street SW, Albany, Oregon; or downloaded from the City of Albany website at https://www.cityofalbany.net/departments/finance/city-purchasing/bids-rfps-rfqs. For questions or clarifications regarding this RFP contact Diane Murzynski, CPPO, Purchasing Coordinator, at 541-917-7522. For questions relating to the work to be performed contact Jeff Babbitt, Public Works/Community Development Business Manager at 541-791-0064. All who are known by the City of Albany to have received a complete set of the contract documents will receive notification when additional items are posted. Proposals shall be filed in sealed envelopes and received at the City of Albany Parks & Recreation counter, not later than 2:00 p.m., Tuesday, August 22, 2017, addressed to the attention of Diane M. Murzynski, CPPO, Purchasing Coordinator, at Albany City Hall, Finance Department, 333 Broadalbin Street SW, Albany, OR 97321. On the outside of the envelope, please reference Request for Proposals for Water Meter Reading Services along with the name and address of the Proposer. Faxed or electronic (email) responses will not be accepted. Proposals received after the closing date and time will be determined nonresponsive and will not be opened or reviewed. DATED THIS 31st DAY OF July 2017. Diane M. Murzynski, CPPO, CPPB Purchasing Coordinator Published Aug. 4, 2017. BT15911848

ad: 15911848

Publication: Construction

Section: Bids

Start Date: 08/04/2017

End Date: 08/04/2017

Owner: City of Albany